how to top and tail a letter

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BEGINNING: starting a letter badly can ruin the impression you are trying to create even along you begin writing. It goes Toom saying that most English correspondence begins with the word ‘dear’. Letters have used this format since the 17th centennial and there is no real motion to the formula in the French language.

This may sound obvious, but it is absolutely grave to get the recipient’s name correct. If you do not bother to discover out the exact spelling of their name, embody their initials, titles and hyphens, you cannot really a with them to be well disposed towards you people care about their names and to get them wrong generally indicates that you have not really put enough effort into your communication.

If you don’t take those extra few minutes to get these things right, then why should the recipient build and try? It is not difficult to check. Simply telephone the persons office and ask the switchboard or the secretary for the correct spelling of the name in question nobody will find this in any way peculiar


When writing to a woman, try to address her correctly and exactly as she would ask to be addressed. Check first whether she is ‘Miss’,’ Mrs. ‘or ‘ms’ DR’ or anything else. It is really annoying to be given the incorrect title. Writing to a man is not quite as hazardous but the same rules apply.


Dear sir’ is very formal and should really be used only for particularly impersonal correspondence, including epistle to public organizations or law firms. It should not really be used when addressing specific individuals within those firms. If you want a positive response from one of these anonymous and immense organizations, however it would always be sensible to bring them up first and ask for the name of an individual within the department with which you are trying to do business. If you do not name a specific recipient, your letter may go to the bottom of a slush pile of post and may then take weeks to be read. Again, telephone the switchboard and ask for the correct name and title of a suitable individual.

Modifications of the word ‘dear’ should be used with caution. My dear X’ can sound patronizing and old-fashioned. Launching into a letter without using the word ‘dear’ at all ‘ lily  how is you? For example- could be taken as implying that lily is not dear, and, in fact, that you probably don’t like der. It might be staid and conventional, but to snub the potential negativity of this impression it’s best to stick to the safety of dear’

ENDING: if you have begun your letter with the recipient’s own name (whether this be surname or first name), you must always end your letter with the phrase ‘yours sincerely’. Yours starts with a capital Y while the s of privy is in lower case.


writer by hamayoon rahimi. 

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